When is the move?
IT Office Relocation South Africa is the part of an office move that decides whether people can work on Monday morning. Describe both sites and compare what each provider would do and what it costs.
Describe both sites and get relocation quotes. The quotes you get back are from LEADERR APPROVED providers.
Get the Best QuoteWhat the Move Involves
- A survey of the new site. What is there, what works and what has to be installed.
- Connectivity ordered early. Fibre installation is the longest lead time in the whole project.
- Cabling and a cabinet. Installed and tested before anything arrives.
- Equipment moved. Servers, switches and workstations, packed and transported properly.
- The cutover. Usually a weekend, with a tested plan rather than hope.
- Phones. Handsets moved or re-registered, and numbers redirected.
- Day one support. Someone on site on the first morning, which is always the busiest.
What Goes Wrong
- The line is not ready. By far the most common failure, and the most avoidable.
- No survey. Assuming the new building's cabling works is how a move slips a week.
- The server. Old hardware that has run for years sometimes does not start again after a move.
- No backup before the move. A full verified backup is the one non-negotiable step.
- Nothing labelled. Unlabelled cables turn a four hour reconnection into a day.
- No day one presence. Small problems multiply when fifty people arrive at once.
IT Office Relocation Prices
Ballpark figures for the IT portion of a move.
| Item | Ballpark price |
|---|---|
| Site survey and move plan | R6,500 - R28,000 |
| New site cabling, per data point | R650 - R1,400 |
| Cabinet, patch panel and switch installation | R12,000 - R55,000 |
| Server relocation, per server | R6,500 - R22,000 |
| Workstation move and reconnection, per desk | R450 - R1,200 |
| Phone system relocation | R6,500 - R35,000 |
| Weekend cutover team, per day | R12,000 - R45,000 |
| Day one onsite support | R6,500 - R18,000 |
Prices JUST UPDATED. Ballpark figures, rounded, excluding VAT. They reflect typical South African IT support and technology rates. They are not our prices or quotations, and no provider is bound by them. Confirm what each quotation includes, such as how many users or devices are covered, the response times, after-hours cover and licence fees.
Get a price for your own move rather than a range.
Get the Best QuoteWhat Affects the Price
- How many desks. The clearest single driver.
- Whether there are servers. Physical servers add risk and therefore cost.
- The state of the new building. Cabled and tested, or an empty shell.
- How much downtime is acceptable. A zero downtime move costs considerably more.
- Distance between sites. And whether both have to run at once for a period.
- Working hours. Weekend and overnight work is charged at a premium.
- Lead times. A rushed move costs more and goes worse.
What to Include in Your Request
- Both addresses. And the move date.
- How many desks and staff. At the new site, which is often not the old number.
- What equipment moves. Servers, switches, phones, printers.
- The new building. Existing cabling, cabinet position and the landlord's rules.
- Your connectivity. Current provider, and whether an order has been placed.
- When you can be down. A weekend, an evening, or not at all.
Before You Commit to a Date
- Order the internet line first. Before anything else, and allow far longer than quoted.
- Survey the new site early. Assumptions about existing cabling are usually wrong.
- Take a full backup and verify it. Before a single machine is unplugged.
- Label everything. Both ends, before it comes apart.
- Keep the old site for a few days. An overlap is cheap insurance against a line that is late.
- Book day one support. The first morning generates more calls than the move itself.
- Check the landlord's rules. Access hours, lift bookings and what may be fixed to walls.
IT Office Relocation FAQs
How far in advance should we plan the IT move?
Eight to twelve weeks, driven almost entirely by connectivity. A fibre installation at a new site can take anything from two weeks to three months depending on whether the building is already served. Everything else can be compressed; that cannot.
What is the biggest risk?
The internet line not being live on the day. It is the single most common cause of a failed office move and it is almost entirely avoidable by ordering early, confirming the installation date in writing and keeping the old line running for an overlap period.
Can we move without any downtime?
Close to it, if both sites run in parallel for a period and the cutover is staged. It costs more - two lines, two sets of equipment, more weekend labour - but for a business that cannot stop it is usually cheaper than the alternative.
Should we move the old server or replace it?
A move is a natural moment to ask. Servers that have run continuously for years sometimes do not come back up after being powered down and transported. If the hardware is near the end of its life, migrating to new hardware or to the cloud as part of the move often costs little more than the relocation itself.
Do we need new cabling at the new site?
Only a survey answers that. Existing cabling is often present and frequently untested, mislabelled or the wrong grade. Testing what is there costs a fraction of installing new, and is the step most often skipped.
Who coordinates with the furniture movers?
Agree this explicitly, because it falls between the two suppliers. IT usually needs access before the desks arrive, to run cabling, and again after they are placed, to connect. A move plan with both parties' times on one page prevents most of the friction.
Office moves are handled by several of the providers on IT Support South Africa usually together with the cabling and connectivity the new site needs.
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